You may not know, but security firm Symantec recently reported that 31% of data breaches were caused by negligence in disposing of sensitive information.
Therefore, it is important for you and your employees to know when and how to get hold of your company's confidential information.
It is always a good idea to set a regular schedule for disposing of secret waste. This frees up space in your premises while reducing the chance of data leaks.
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What items should we keep and what items should we throw away?
Most countries have a legal requirement that confidential customer and company information be kept for a minimum period of time. Often, but not always, this can take 6 years.
A systematic approach to taking care of your files is very important. This allows you to safely dispose of confidential information and prevent access by unauthorized personnel. The longer you retain sensitive information, the more likely it is that it will fall into the wrong hands.
We strongly encourage you to create retention policies and journals that detail what is stored where, when and when it can be disposed of. There must be restrictions on who can access information.
You can also mark documents with a destroyed date. This will reduce the chance of documents being accidentally wasted or left in the room long afterward.